MADHATTER PAGE 4

 

 

MANAGEMENT COMMITTEE (Cont. )

 

- Graydon to prepare a rental fee schedule
to cover the period to the end of
August/83.

Management Sub-Committee on Facilities
use Policy Procedures, Rules and
Regulations

In preparation for our move to the new
building and following a Management
Workshop which identified a number of
issues that need to be addressed, West
Graydon prepared draft Use Policies and
Procedures, Rules and Regulations.
These were received by the Management
Comittee at its July 6th meeting. A
sub-committee of the Management
Committee was established to review them
and prepare final recommendations for
consideration by Management and the
Board. I have been asked to chair this
cammittee. The objective is to have a
final policy in place by January 1/83.

All members of the College community
are asked to review the draft policies
and provide input and advice through
the Governance system. The Deans and
Bursar will be initiating these
processes.

The minutes of the first meeting cf the
sub-Cammittee below outline the time
frame.
DRAFT
DOUGLAS COLLEGE
FACILITIES USE
POLICIES

PHILOSOPHY

Douglas College facilities should
receive maximum use by outside

 

organizations and cammunity groups
providing there is no conflict with
College activities.

POLICIES

1. Given that the function of time-
tabling is carried out in the Office
of the Registrar, then all other
facility bookings, both internal and
external, shall be centralized through
the Office of the Director of Physical
Plant.

2. No programme or discipline shall
have unequivocal rights to any space.

a) Programmes or disciplines with
specialized space shall have priority
bookings in this space. Their space
requirements must be met before any
other bookings are permitted.

b) Priority list to be used when
there are competing demands for the
same space:

1) Planned College credit courses and
programmes ;

2) Planned College non-credit courses;
3) Subsequently established, unplanned
College credit and non-credit courses
on a first-come, first-served basis;
4) Jointly sponsored courses with

the cammunity;

5) Non-profit community groups;

6) Profit community groups;

7) Cammercial agencies.

3. All Douglas College space shall be
available for hooking, however, all
requests for space in areas where

there is specialized equipment shall be
done in consultation with the appropriate
administrator or their cesignate.

4, All facility bookings shall be ona
semester only basis and will be re-
viewed once the semester timetabling

is complete.

5. The College reserves the right to