MANAGEMENT SUB-COMMITTEE ON FACILITIES
USE POLICIES, PROCEDURES, RULES AND
REGULATIONS

In preparation for our move to the new
building and following a Management
Workshop which identified a number of
issues that need to be addressed,

West Graydon prepared draft use
policies, procedures, rules and
regulations. These were received by
the Management Committee at its

July 6th meeting. A sub-committee of

the Management Committee was established

to review them and prepare final re-
commendations for consideration by
Management and the Board. I have been
asked to chair this committee. The
objective is to have a final policy
in place by January 1, 1983.

All members of the college community
are asked to review the draft policies
and provide input and advice to the
sub-committee either through the
Deans, the Bursar and association
representatives on the Management
Camittee or directly to me.

The committee will be holding its first

meeting on August 30. Your advice and
guidance on the policies, before this
meeting, would be greatly appreciated.

Many thanks,
James H. Doerr

DRAFT

 

DOUGLAS COLLEGE
FACT ITIES USE POLICIES,

PROCEDURES, RULES & REGULATIONS

PHILOSOPHY

pouglas College facilities should
receive maximum use by outside

 

 

organizations and community groups
providing there is no conflict with
College activities.

POLICIES

1. Given that the function of time-
tabling is carried out in the Office
of the Registrar, then all other
facility bookings, both internal and
external, shall be centralized through
the Office of the Director of Physical
Plant.

2. No programme or discipline shall
have unequivocal rights to any space.

(a) Programmes or disciplines with
specialized space shall have priority
bookings in this space. Their space
requirements must be met before any
other bookings are permitted.

(b) Priority list to be used when
there are competing demands for the
same space:

1) Planned College Credit Courses and
Programmes

2) Planned College Non-Credit Courses
3) Subsequently established, Unplanned
College Credit and Non-Credit Courses
on a First-Come, First-Served basis
4) Jointly Sponsored Courses with the
Community

5) Non-Profit Community Groups

6) Profit Community Groups

7) Commercial Agencies

3. All Douglas College space shall be
available for booking, however, all
requests for space in areas where
there is specialized equipment shall
be done in consultation with the
appropriate administrator or their
designate.

4. All facility bookings shall be on
a semester only basis and will be
reviewed once the semester timetabling
is complete.

Cont'd. /8

ose