“a

  

 

July 6, 1982

Js Mad Hatter

A Douglas College-Newsiettet

lavwroelottar

 

DOUGLAS COLLEGE
ARCHIVES

 

 

 

 

 

 

TO ALL COLLEGE EMPLOYEES
FROM W. L. DAY

I have made the following request of
the Deans and Bursar, in regard to
control of our budget, which must
remain under very tight control for
the remainder of the year,—fer

OVERTIME: Overtime shall not be re-
quested of any employee except in
emergency Situations. Such overtime
will be approved only by the appropr-
iate Dean, the Bursar, Superintendent
of Physical Plant and Site Services,
or the President. Payroll forms show-
ing overtime will be processed only
when countersigned by a person with
that level of authority.

REPLACEMENTS: No position will be
replaced automatically. The super-
vising administrator will rejustify
the position to their supervisor.
Alternatives to full time 12 month
positions should be examined.

TRAVEL: All employees before re-
questing or approving travel should
assess the value associated with the
expenditure. This includes not
only long distance travel, but also
travel within the College region.

BANKED HOURS: Supervisors are re-
quested to ensure that banked time is
taken during off peak times, such as
during the summer. I am requesting
that any banked time payouts at the
end of the fiscal year be reported to
me by the payroll department, in order
that I can make an inquiry.

VACATIONS: Requests for vacation time
should be carefully examined, with an

 

eye to impact on College operations,
given a "no replacement" policy. I

suggest that employees should be en-
couraged to take vacation during off
peak times.

AUXILIARY EMPLOYMENT: The hiring of
auxiliaries will be restricted to areas
or positions that must be staffed be-
cause of operations. For example,

the switchboard is an area that cannot
be allowed to "go down". ‘The hiring
of auxiliaries for vacation or other
replacement should be absolutely
minimal.

REGISTRATION: Registration will be»
shared College responsibility, to
which ali departments of the College
will contribute staff, faculty, and
administrative assistance as requested.

BOOKSTORE: During registration and

peak periods, same departments of
the College will be subject to requests
to assist in the Bookstore for short