MAD HATTER PAGE 2

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DOUGLAS COLLEGE FACILITIES USE
INTERIM RESPONSIBILITY & PROCEDURES

The new campus will put Douglas College
into a different 'league' than it has
been previously, thus requiring an over-
hauled and clarified set of policies

and regulations regarding building use.

Some months ago, a Management Workshop
was held on the topic. The documents
from that workshop were provided to

West Graydon, Director of Physical Plant
and Site Services, with a request that
West develop a proposed set of policies,
procedures, rules and regulations.

This draft document has now been tabled
with the Management Committee. Jim
Doerr, Dean of Community Programs and
Services, will be chairing a committee
comprised of Management Committee mem-
bers to review the proposal and prepare
a final recommendation. We expect that
this will occur in late August/early
September.

In the meantime, we must keep the show
on the road, and the Management Commit-
tee has requested an interim system.

HEREWITH: The following statements
shall apply until the formal approval
of policies, procedure, rules and regu-
lations for Douglas College facilities
use.

A. PHILOSOPHY

Douglas College facilites shall be
available for use by outside organiza-
tions and community groups, unless this
is to the clear detriment of College

or College sponsored activities, or for
purposes incompatible with the College's
philosophy, or public accountability.

 

POLICIES

All College space is bookable. No
College program, discipline, employee
er group shall have unequivocal sole
right to any space.

Programs or disciplines assigned
specialized space shall have priority
booking privileges in this space,
Their space requirements must be met
before any other bookings are per-
mitted,

Requests for space use in areas where
there is specialized equipment shall

be responded to after consultation with
the appropriate administrator or
designate.

All facilities bookings shall be on
the basis of one semester only, with
the exception of advance bookings for
special events.

The College reserves the right to re-
fuse any application for use of facil-
ities. The "College" in this context,
shall be construed to be the Manage-
ment Committee.

All rentals to groups shall be based
on a schedule developed by the Bursar,
in consultation with the Dean of
Community Programs and Services, and
the Director of Physical Plant and
Site Services.

PROCEDURE - Categories of Space

Instructional

a. Bookings by College personnel for
instructional space prior to any
semester shall be made through the
Registrar's. office, as part of the
master timetabling prcess. Sub-
sequent to the start of any semester
these bookings shall be made through
the office of the Director of Phys-
ical Plant and Site Services (Pat
Thomasson) .