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DOUGLAS COLLECE LIBRARY

6. New machines are being actively investigated. peepee

The solution proposed seems to solve most of the concerns raised
by the Executive.

Reports and Format of Meeting Material
| would propose subject to your concurrence that henceforth for

our regular meetings we operate as we are today. An information
package will be forwarded to all members of the Executive at

‘least 1 day before each regular meeting. The package will contain:

Proposed agenda

Unapproved minutes from previous meeting

Copies of any correspondence received

Copies of all reports to be discussed at the meeting
Resolutions known in advance

- Other pertinent information

AM Pwn—

| think that this will help to focus and streamline our meetings.
Moreover, you will be able to circulate each package to the members

of your Division so that they are aware of what the Executive is
doing.

Executive members will, of course, be expected to read, assimilate,
formulate question about, etc. the material in the package.

Reports should contain resolutions where OPP PRT lake A realistic
example would be:

MOVED THAT
The President's Report of 25 March 1975 be adopted.

| also propose to chair the meetings with a little more authority,
again to focus and streamline the meetings.

| hope that this new approach will make our time much more productive.

Roger Elmes, .
President.