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The Executive expressed its concern that while the Council, the
Administrators and the Association were all new at collective
bargaining, it did appear that the Dean of Instruction's memo

had raised some important points. First the question of confiden-
tiality of negotiations was raised since it appeared that the
Directors had received some direction regarding sessional appoint-
ments prior to the completion of negotiations, and had clearly
received such direction prior to the ratification of the memorandum.
Our concern was noted by the Committee.

Our second concern was that there was a question about bargaining
in good faith since the ''change in college policy regarding the
priority for sessional appoints'' seemed to have been de facto made
while negotiations were still in progress. Moreover, we expressed
our concern over the statement that the policy "will certainly be
incorporated into our policy and procedures for the appointment of
sessions''. This statement clearly suggested that if this could not
be negotiated it would in any case be incorporated as policy. The
Committee noted our concerns.

While there was not a great deal of discussion or even questioning

on the part of the Personnel Committee, it should be noted that only
two of the four members of the Committee were present. There seemed
to be, as a result, an understandable reluctance on the part of those
present to commit the Committee in any way.

Meeting with Graydon Roberts re Reproduction Facilities - March 26, 1975

Partially as a result of the letter from the Executive to the Principal
expressing concern over the amount of down time for reproduction facil-
ities in the workrooms, Graydon Roberts announced a meeting open to

all faculty to discuss the problem.

. The only employees of the college to attend were two members of the

Executive Committee - Gord Gilgan and myself. It was agreed that the
most serious problem was at Surrey. Graydon explained that probably
the major cause was the lack of a full-time operator in the workroom.
The solutions that are being initiated are as follows:

1. Beginning approximately 2 April, an operator (either full or part-
time) will be in attendance from 8 a.m. to 8 p.m.

2. The machinery will soon be moved to one end of the area occupied
by the Print Shop so that any multiple copy requirements exceeding
20 per original can be passed directly through to Printing.

3. For copies over 20 per original required immediately, and these
cannot for some reason be made on the spirit duplicator, .then up
to 35 copies per original can be made on the Reprox or 3-M. This
arrangement should be used only in the event of an ''emergency''.
Normally, runs over 20 should be done by Printing or on the spirit
duplicator. This will minimize long line-ups.

4, Student access will still be permitted on the above guidelines
through the operator. A permission slip signed by the instructor
is required.

5. The systems operating in Richmond and New Westminster will remain
as they are at least for the present.

cont'd... .4