PUBLICITY COMMITTEE MEETING - MINUTES-
JUNE 22, 1982

IN ATTENDANCE: Gerry DellaMattia, Ed

Redmond, Ann Raffle, Julie Steele, Beth
Bosshard, Julie Beaucaire, Marsh Price,
Georgina Davis, Bill Bell, Pascale Best.

l. Report from Opening Ceremonies
Committee - from Ed Redmond

A Committee is to be struck, with the
recommendation that membership be as
follows: One Board Member, two Deans,
one member from Physical Plant, two
faculty representatives, two student
representatives and two staff.

Only one volunteer had been identified
thus far. Pat Thomasson, as the
Physical Plant Representative. The
Publicity Committee was later informed
that Ann Raffle (staff) had also
volunteered and that Julie Beaucaire
(staff) was willing to have her name
stand.

It has been recommended to Bill Day and
Senior Management, that November 19,
1982 (Douglas Day) be chosen as the date
for the Opening Ceremonies. This
recommendation is awaiting Senior
Management's approval.

A letter of invitation to the Premier
of B.C., requesting and inviting his
participation in the Opening Ceremonies,
will be sent from Bill Day shortly.

An Opening Ceremonies Committee meeting
is scheduled to be called within the
next two weeks.

2. Presentation on Computerized Mailing
List System - from Marsh Price

 

Marsh Price explained the finer details
of the computerized mailing system,
which is currently underway. A Data
Flow Diagram was presented, explaining

 

the data flow and mechanics of the
system from the source through to the
final output. The PIO office will be
responsible for co-ordinating the data
for this system. All areas of the
College interested in having their
mailing list on the computer have been
requested to forward such a list to the
PIO.

3. Report from the Public Information
Office - from Bill Bell

a) Media Tour and Press Conference:
Although the turn-out was not as had
been hoped (and confirmed), the tour
and conference went quite well, and
served its purpose.

Beth Bosshard suggested that for future
tours, someone with background and
information as to the educational
offerings aspect of the building, should
accompany the member of Physical Plant
conducting the tour. This would ensure
provision of both structural and
educational information about the
building to those persons taking the
tour.

b) Douglas College Fall Magazine:

The publicity committee was informed

of the intent of the PIO to change the
format of the magazine, due to cost
restrictions (eg. mailing costs). The
Committee was shown mock-ups of the
artwork proposed for this new format,
which will be similar to Life magazine's
format, fewer pages than previously
planned, semi-glossy cover and staple-
stitched. The number of pages allocated
to advertising will be approximately

40% of the overall magazine content.

The advertising sales, on the part of
Padriac Kennedy, have been very
successful.

A standardized ad format has been

 

 

i a ee