PAGE 110 March 1, 1985. *

 

4. Quorum for any meeting of the
board shall be two-thirds of members,
and the decisions of the board shall be
governed by the majority of those
present, except where by-laws require
a larger majority.

5. Members of the board shall attend
every scheduled meeting of the board.
If a member is absent from two
regular scheduled meetings of the
board, she/he automatically ceases to
be a member of the board and his
position shall be filled pursuant to
by-law 7.

BY-LAW 10 Records and Seals of the
Society

1. The records, minutes and seal of
the society sKalf be in.custody of the
chairperson of the board who shall
cause a copy of all minutes to be
posted in each publication office not
later than three (3) days after the
meetings to which they pertain, and
who shall have every document re-

quiring the use of the seal approved
by the board.

2. The records and accounts of the
society may be inspected by any of its
members on any day of business
during office hours, as posted, of the
society's business manager, and ac-
counts shall be audited every two
years.

BY-LAW 11 Appointments of Publi-
cation Staff

1. Constitutional policy and hiring
procedure of individual member pub-
lications will be the responsibility of
the individual publications, subject to
ratification by the board.

BY-LAW 12 Hiring of Society Em-
ployees

1. Regular salaried employees of the
society

a) shall be selected by the board
from applications submitted to the
business manager.

b) notice of vacancy of a regular
salaried position shall be published
in The Other Press at least two
weeks prior to consideration of
applications by the board.

Cc) in case of an interim vacancy, the
business manager may hire an
interim employee who shall fill the
vacant position until such time as
the board selects a regular em-
ployee.

BY-LAW 13 The Business Manager
1. The business manager shall be
responsible for the financial manage-
_ment of The Other Publications So-
ciety, and act in accordance with the
terms laid down for her/his office.
BY-LAW 14 Dismissal of Employees
1. Any employee of the society may

be dismissed for reasons deemed
justified by the board.

_ BY-LAW 15 Existing Publications
1. Existing publications:

a) must adhere to the principles of

the society.

b) member publications must have
their constitutions ratified by the
board.

c) member publications must pre-
sent a constitution along with their
budget at every budget meeting.

d) publications must present their
budget at one of the four scheduled
meetings, and at least once a
semester.

BY-LAW 16 Signing Officers

ti ane eres officers of the society

a) the chairperson of the board

b) the business manager

c) one other member of the board
appointed by the board.

BY-LAW 17 Membership in the So-
ciety by Already Existing Publications

1. Membership in the society shall be
open to all existing publications which
comply with the following:

a) the publication applying for
membership shall submit to the
board a copy of its constitutién or
terms of reference describing its
organizational structure and_ its

aims and purposes together with a
statement of affairs as of the
seventh day previous to its appli-
cation for membership.

2. If a publication is accepted for
membership in the society it shall
dissolve its existing financial interest
in those of the society and accept the
financial management of the society
and subject itself to the society’s
constitution.

BY-LAW 18

1. The board shall have the power to
make decisions on all matters not
otherwise provided for in these by-
laws.

Proposed Constitution

1. The name of the Society is The
Other Publications Society.

2. The purposes of the Society are
educational and artistic, to wit:

a) the publication of newspapers,
magazines, newsletters, books, and
documents for educational and art-
istic purposes, including but not
limited to the official, autonomous
student newspaper of Douglas Col-
lege.

b) the promotion of journalistic and
academic excellence; except that the
Society shall not have the power to
grant or confer a diploma, degree or
course credits of a literary, techni-
cal, or scientific standing and this
provision shall be unalterable.

c) the awarding of prizes, scholar-
ships, bursaries, medals, certifi-
cates, or other suitable recognition
of contributions made by members
and non-members to the purposes
set out in paragraph 2 b).

3. To ensure that in the event of the
dissolution of the Society itself, all
debts are paid in a fair and legal
manner and that any remaining assets
be distributed to other non-profit
societies whose aims and _ practices
most closely resemble those of The
Other Publications Society. These
actions shall be carried out so as to
cause the minimum of human suffer-
ing and in full accord with the laws
applicable at such a time and this
provision shall be unalterable.

BY-LAW 1 Membership of Individuals

1.1 Any student of Douglas College
who has paid the Other Publications
Society levy and does not hold office on
the Douglas College Student Society or
any other Student government body
shall be a member of the Other
Publications Society.

1.2 Membership in the Society shall
automatically be suspended upon a
member ceasing to be a student at
Douglas College or joining a student
government body.

1.3 Upon written request, members of
student government bodies shall have

their Other Publications Society levy
refunded. Calculation of such a refund
shall be on a declining scale and will
only be issued for unexpired amounts
at date of receipt of notice.

1.4. The Board of Directors shall
ensure that a broadsheet be published
in time for fall registration advertising
eligibility for membership and election
to the Board; the Board shall also
ensure that the broadsheet be display-
ed prominently on all Douglas College
campuses.

1.5 The Board of Directors may extend
honorary membership to former mem-
bers who they deem to be in good
standing, and may revoke such mem-
bership by a simple majority vote for
reasons they deem valid. In the event
that an appeal is launched, a com-
mittee consisting of representatives
from all member publications shall be
struck to hear all grievances. The
findings of this committee shall be
binding, with review upon demand
after one semester.

1.6 Honorary members shall hold one
vote at general meetings and be
eligible to be chairperson of the Board
of Directors.

BY-LAW 2 Rights of Members

2.1 Members of the society shall have
one vote during society elections and
at general meetings providing that
they sign the official register 24 hours
before the commencement of the
meeting and shall have specified
rights as provided in these by-laws.
Voting by proxy shall not be allowed.

BY-LAW 3 Fiscal Period

3.1 The fiscal year of the Society shall
be from September 1 - August 31.

BY-LAW 4 General Meetings

4.1 Quorum for general meetings shall
be 20 per cent of the membership or 20
members of the Society, which ever
number is the lesser.

4.2 a) an annual general meeting
(AGM) shall be called by the Board of
Directors in October of each year, by
publishing notice two weeks in ad-
vance, in the broadsheet mentioned in
By-Law 1.4.

4.2 b) a special general meeting
(SGM) may be called at anytime
during the academic year by the Board
of Directors or by petition by the
members. Upon receipt of a petition,
signed by 20 members of the Society in
good standing, the Board of Directors
must call a general meeting of the
Society within four weeks and must
publish notice of such a meeting
including time, date, place and special
agenda, within two weeks of receipt of
the petition. This notice shall be
placed in the official, autonomous
Student newspaper of Douglas Col-
lege, or a broadsheet and be posted in
at least three conspicuous places on all
Douglas College campuses.

4.3 In the event that a properly
convened AGM or SGM loses quorum,

proceedings shall be suspended at that

time and the meeting will be reconven-

ed within 14 days, with notices being
posted 7 days previous, in conspicuous
places, on all Douglas College cam-
puses.

4.4 Any decision of the Board may be
overruled by an AGM or SGM of the
Society.

BY-LAW 5 Amendments to the Other
Publications Society Constitution

5.1 The by-laws and constitution may
be amended only by a special resolu-
tion of a general meeting of the Society
requiring a two-third majority vote.

5.2 Amendments may be initiated by:
a) the Board of Directors

b) any ten members of the Society,
providing that a written notice of
intention, detailing | proposed
amendments, is submitted to the
Board of Directors two weeks prior
to any AGM.

5.3 Any proposed amendments to the
constitution shall be published in the
official autonomous Student news-
paper of Douglas College or a broad-
sheet two weeks prior to the meeting,
at which they will be considered.

BY-LAW 6 Board of Directors, Its
Powers and Duties

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