INSIDE DOUGLAS COLLEGE / OCTOBER 3, 1989

 

 

 

Applying for Educational Leave

 

 

Faculty who wish to make ap-
plication for educational leave are
encouraged to read carefully the at-
tached documents before making
their applications:

- Guidelines for Applicants for
Educational Leave

- Guidelines for Adjudication of
Applications

- Guidelines for Reporting on
Educational Leave

- W.L. Day’s memo of September
12, 1989 outlining the College’s
objectives (as contained in the
5-Year Plan)

To submit an application, facul-
ty need to complete the application
at the end and provide written
responses to the series of questions
printed on the reverse side of the
form. These responses should be
typed on separate paper and
should not exceed a total of three
Pages.

The completed application
form and the responses (together
with any appropriate documenta-
tion) should be received by Al At-
kinson no later than December 1
1989.

Al Atkinson

GUIDELINES FOR
APPLICANTS FOR
EDUCATIONAL
LEAVE

These guidelines have been
prepared by the Educational Leave
Committee to assist faculty in the
submission of applications.

 

The Purpose of Educational
Leave

Educational leave is available
for regular faculty members to
receive periods of either four

 

months’ leave or one year’s leave
from normal college duties. There
are several conditions laid-out in
Article 12 of the Collective Agree-
ment.

The leave must be deemed to
develop the faculty member's
professional competencies and thus
be of benefit both to the faculty
member and the College and its
community. A wide variety of ac-
tivities are acceptable (see Article
12:02), and an application for leave
can propose a series of different ac-
tivities, providing a rationale is of-
fered for each one. The activities
do not necessarily need to be direct-
ly related to a faculty member's cur-
rent duties or responsibilities so
long as suitable benefit to the Col-
lege is established. Both experien-
tial and educational pursuits are
acceptable. Whether or not a de-
gree is being sought, the relevance
to the development of the in-
dividual, the College, and the com-
munity is of primary importance to
the Committee.

The Application Process

The deadline for submitting ap-
plications is December Ist each
year (but see Article 12.17 also).
Applications are checked initially
by the Personnel Office in order to
ensure eligibility. Then, during
December, the Educational Leave
Committee reviews each
applicant's request before conduct-
ing interviews (usually in January
or early February). Following the
interviews, the Committee ascer-
tains whether each application has
sufficient merit to be recommended
for acceptance or not and then rank
orders the recommended applica-
tions. A final report is written and
forwarded (before February 28th)
to the College President who
makes the final decision. The Presi-

 

dent communicates by memoran-
dum to applicants shortly after-
wards (before March 15).

Submitting an Application

Official applications forms are
available from the responsible
Dean.

Applicants are required to com-
plete the official application form
and on separate paper to submit
brief typewritten responses to the
following questions: (these respon-
ses should not exceed three typed
pages in total).

1. Provide a brief summary of your
proposal for educational leave.

2. What are the benefits to
that this leave would offer?

3. What are the benefits to the
College that this leave would
offer?

4. Provide the Committee with a
rationale for the time-lines
involved in your proposal.

For example:

- time necessary for preparation?

- time needed to pursue your
proposed activities?

- time required for other related
activities?

The purpose of these questions
is to permit the applicant to
describe and justify the proposal.
Applicants should specify in detail
the proposed activities, objectives,
locations, dates and timelines.
When questions cannot be fully
answered due to lack of informa-
tion at the time of application, this
should be stated along with indica-
tions of when and how the details
will become available. Applicants
should pay particular attention to
presenting the Committee with a
clear and well-articulated proposal.

If the proposed leave is for
educational purposes, include

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