INSIDE DOUGLAS COLLEGE / OCTOBER 24, 1989

 

 

 

Douglas Co

To ensure that Douglas College
consistently receives the lowest pos-
sible travel fares, to provide an im-
proved level of service for all
College employees, and to mini-
mize the significant amount of
paperwork involved when dealing
with a multitude of travel agencies,
the College has tendered for the ap-
pointment of an official College
Travel Agent.

UNLESS PREVIOUSLY
AUTHORIZED IN WRITING
FROM T. LEONARD, INVOICES
FROM ANY AGENT OTHER
THAN THE PRESCRIBED, WILL
NOT BE PAID.

The successful Travel Agent is:
P. Lawson Travel

640 - 6th Street,

New Westminster, B.C.
V3L3C3

The following procedures are
required of each and every College
employee using this service:

1. Employees required to travel on
College business are responsible
for completing and submitting
the appropriate leave forms to
their administrator for approval
in advance of the event.

2. The College employee is
responsible for contacting P.
Lawson Travel (Dale Mortimer
at 525-8843) and requesting the
required travel arrangements,
quoting:

- name of person(s) travelling
- campus affiliated with

- cost centre code

- destination

- applicable “in transit” dates

3. P. Lawson will contact the
Douglas College employee with
confirmation of requirements or
to provide possible cost saving
alternatives.

4. The College employee is
responsible for confirming a
final selection of arrangements

 

lege Travel Agent ~~

and applicable costs with P.
Lawson Travel.

5. Tickets will be forwarded
directly to the individual by P.
Lawson Travel.

6. Invoices will be forwarded to
Douglas College Accounting
Department for processing.
Copies will be sent to the
appropriate employee. The
employee is responsible for
reporting any discrepancies to
the accounting department or P.
Lawson Travel, whichever is
appropriate.

7. The College employee will
forward a copy of any and all
documents detailing the travel
arrangements and costs to
Douglas College Accounts

 

Payable Department. Expenses
for travel on College business
must be submitted to the
appropriate administrator for
final approval no later than one
month from date of return.

. The College will use one travel

agent to provide transportation
and accommodation services for
employees or other persons
authorized to travel on College
business. The Travel Agent shall
be designated from time to time
in accordance with regularly
established College procedures.
In the event that the College
travel agent is unable to provide
the services required, the
employee must advise T.
Leonard, Director of Facilities
Services. @

 

briefs

 

CO-OPERATIVE EDUCATION

O The Co-operative Education program will continue to provide
pe progr P
placements for students in Commerce and Business Administration.

 

Marian Hill has been appointed to co-ordinate the program for Commerce
and Business. Anyone interested in more information should call Marian at

527-5103 or 527-5446.

The Co-operative Education program will also be providing placements
for students in the Arts and Sciences, and in Criminology. For information
regarding the Arts & Sciences, contact Peter Slemon at 527-5103 or 527-5277.
For information regarding Criminology, contact Sharn Tyakoff at 527-5103

or 527-5211.

Susan Sakaki will continue to provide secretarial support for the Co-
operative Education program. The Co-op office is located in 2710 and

Susan can be reached at 527-5100.

CANADA SAVINGS BONDS
O To All Regular Employees

The new series of Canada Savings Bonds goes on sale shortly and the
College is pleased to offer regular employees the opportunity to purchase
these bonds on the Payroll Savings Plan. This is a very convenient way to
save through regular instalments deducted automatically from each pay che-
que. Specific details and application forms will be distributed shortly.