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Douglas College Faculty Association

EMERGENCY GENERAL MEETING

 

 

WEDNESDAY NOVEMBER 2

New Westminster Room 308abcd
4:15to G00 piym-

AGENDA
NEGOTIATIONS

 

 

THIS 1572 ECAC FOR, Hee L Pt FROM

YOUR PURCHASING DEPARTMENT.

RES FLEED-ERIRS
ADVANCES
VEHICLE RESERVATIONS

 

WOULD YOU BELIEVE WE ARE HAVING
PROBLEMS REGARDING BUS RESERVATIONS
AND’ THIS TS “A CRY, FOR YOUR HELP IN
ALLEVIATING THESE PROBLEMS.

WHEN YOU ARE PLANNING A FIELD TRIP

PLEASE FOREOW THE. FOLLOWING PRO=
CEDURES:

i. COMPLETE THE SETELD TRIPS “<FORM
#A1504 CAVAILABLE FROM YOUR
DEPARTMENTAL STENO OR THE PRINT
SHOP) ACCURATELY AND COMPLETELY.

ON THIS FORM PLEASE INDICATE THE
NUMBER OF PEOPLE GOING ON THE
TRIPS? THE SEZE. OF THE VEHICEE
NEEDED, WHETHER YOU WILL PICK

IT UP CVANS, CARS, STATION WAGONS )§

OR HAVE IT PICK YOUR GROUP UP
C29, 37, 48, 53 PASSENGER BUSES),
THE DATE AND TIME OF PICK UP, THE
LOCATION OF PICK UP, DESTINATION,
TIME LEAVING DESTINATION, AND IN
THE CASE OF PASSENGER BUSES
WHETHER IT IS NECESSARY FOR THE
DRIVER AND BUS TO REMAIN WITH
YOUR GROUP. CIF HE CAN RETURN
FOR YOU WE CAN SAVE MONEY) AND

IF YOU REQUIRE MICROPHONE. ©

 

THIS INFORMATION IS VERY IMPORT- .
ANT-IN ORDER TO RESERVE EXACTLY

WHAT YOU REQUIRE AND TO OBTAIN
ACCURATE COST ESTIMATES.

2. SIGN THE FORM AND FORWARD IT TO

YOUR CHAIRMAN FOR HIS/HER SIGNA-
TURE. IF YOU DOUBT THAT THE FORM
WILL REACH US IN TIME TO MAKE THE
RESERVATION PLEASE MAKE A PHOTO-
COPY AND FORWARD THE PHOTOCOPY

TO THE PURCHASING DEPARTMENT AND
WE WILL MAKE THE RESERVATION PRIOR
TO RECEIVING THE AUTHORIZED FORM

FROM YOUR CHAIRMAN. IN THE PAST
WE HAVE MADE THE RESERVATION ON

A PHONE CALL BASIS IN THE INTERIM
AND THIS IS WHERE OUR PROBLEM
COMES IN. RECENTLY WE MADE A
RESERVATION FROM A PHONE CALL ONLY
AND THE VEHICLE WAS NEVER PICKED
UP. UNFORTUNATELY WE WILL BE
CHARGED FOR THIS "NO SHOW" AND
SINCE WE HAVE NO BACK UP WE CAN
NOT EVEN ASK FOR AN EXPLANATION.
ANOTHER POINT TO CONSIDER IS THAT
"TO ERR IS HUMAN" AND I JUST
MIGHT MAKE THE RESERVATION INCOR-
RECTLY AND THEREBY DISAPPOINT
YOU AND PERHAPS RAISE YOUR IRE.

IF YOU MUST CANCEL THE FIELD TRIP
PLEASE NOTIFY US SO THAT WE CAN
CANCEL THE RESERVATION. CURRENTLY
WE ARE GETTING GOOD RATES AND
SERVICE FROM THE OUTLETS WE USE
AND WE WOULD LIKE TO CONTINUE

WITH THIS GOOD RELATIONSHIP.

REMEMBER IF YOU ARE TRAVELLING OUTSIDE
THE LOWER MAINLAND THE FIELD TRIP

FORM MUST BE AUTHORIZED BY DR. PORTER
SO PLEASE ALLOW TIME FOR THAT ADDI-
TIONAL STEP. ALSO IF A TRAVEL ADVANCE
IS REQUIRED THAT TAKES EXTRA TIME

IN ORDER FOR ACCOUNTS PAYABLE TO

PREPARE YOUR CHEQUE, GET IT SIGNED
AND BACK TO YOU IN TIME FOR THE TRIP.

IN CLOSING THANKS TO ONE AND ALL FOR
YOUR ANTICIPATED HELP IN MAKING YOU
HAPPIER, THE RENTER HAPPIER AND US

HAPPIER.

XXDON'T FORGET THAT FIELD TRIP FORM
CA PHOTOCOPY WILL DO IN THE INTERIM)

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