Mad Hatter Page 2
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Letters -

APPROVED BY MANAGEMENT COMMITTEE 81-08-26

PAYMENT PROCEDURES FOR CONTRACT AND SUBSTITUTE INSTRUCTORS

 

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A. Contract Instructors Hired for Specified Term

1. A Contract Faculty Appointment form is prepared by the Director's/Chairman's
office, for Director's/Chairman's signature. A contract number will be assigned
at this time. Personnel Department will answer any queries with regard to rate of
pay.

2. Contract is forwarded to Dean for approval (Dean will initial below Director's/
Chairman's signature). Dean's office will return contract to Director/Chairman.

3. Director's/Chairman's office will forward contract to the instructor (retaining
goldenrod copy): with following enclosures: (a) 1.D.1 form; (b) stamped,
' addressed envelope; (c) application to join Faculty Association; (d) green
calendar card; (e) application for Library card.

4. Upon receipt of signed contract, Director's/Chairman's office will retain the
yellow copy and forward the white and green copies to Personnel.

5. In cases where subsequent pay changes are made (such as cancellation of a section,
etc.) a Notice of Cancellation of Contract must be issued and a new contract
prepared for the instructor, An information copy of the changes will be sent
to the Dean. A Class Schedule Change form should be completed for changes or
cancel lations.

6. If contract faculty are absent during the period of the contract due to illness,
this is to be treated as a leave of absence without pay and a "Leave Without Pay
for Contract Faculty'' form must be prepared by the Director's/Chairman's office,
and forwarded to Payroll. (Article 11.05 Faculty Collective Agreement).

B. Contract with Short Term Substitute Instructors, etc. (other than covered by ''A'' above)

1._ Director's/Chairman's office prepares a Contract to Purchase Services for the
Director's/Chairman's signature, describing the services.

2. The contract is sent to Personnel Office for monitoring and numbering. Personnel
will mail contract directly to the instructor, detaching the three copies and
distributing as follows: yellow - Payroll; pink - retained by Personnel;
goldenrod - initiating Director/Chairman.

3. A time sheet will be forwarded to the instructor by the Director's/Chairman's
office, for completion and return to the Director/Chairman at the end of each —
month, or at the end of the assignment, whichever occurs first.

4. The Director/Chairman will sign the completed time sheet and submit to Payrol|
on the first working day following month end, or at the end of the assignment,
whichever occurs first. Copies of the time sheet to be retained by the
instructor and department Director/Chairman.

5. In the case of very short term contracts, an invoice can be issued in lieu of
a time sheet, e.g. engagement of dentists, one day substitution, etc. This
invoice is sent to Personnel along with the Contract to Purchase Services.
At the end of the assignment, the contractor will sign and forward to the
Director/Chairman for his/her signature. It will then be passed to Accounting.