PAGE 14 March 1, 1985 from page 11 special resolution at a special or annual general meeting of the Society. In the event of such a_ special resolution being carried by a majority of two-thirds, the member of the Board shall be deemed to have tendered her/his resignation effective im- mediately. BY-LAW 9 Meeting of the Board 9.1 Meetings of the Board shall be of two kinds: a) regular meetings of the Board b) special meetings of the Board 9.2 Regular Board meetings will occur at ‘east every two weeks during the _ academic year and at least once per month during the summer; the time, date and platé~to be decided at the previous meeting. 9.3 Special meetings of the Board may be called at any time by the chairp- person of the Board or by three voting _ Board members. 9.4 Quorum for any meeting of the Board shall be two-thirds of the voting members and the decisions of the Board shall be governed by the majority of those present except where by-laws require a larger majority. , _ 9.5 Members of the Board shall attend all regularly scheduled meetings of the Board. If a member is absent from two consecutive regularly scheduled meet- ings, without due cause, she/he automatically ceases to be a member of the Board and her/his position shall be filled pursuant to by-law 7. BY-LAW 10 Records and Seal of the Society 40.1 The records and minutes of the | Society shall be held in the custody of the Business Manager of the Society, who shall cause a copy of all minutes of Board meetings to be posted in each publication office, not later than three days after the meeting to which they pertain, and who shall have every document requiring the use of the seal approved by the Board. 10.2 The chairperson of the Board shall have custody of the seal of the Society. 10.3 The records and accounts of the Society may be inspected by any member of the Society during regular office hours providing that at least two work days notice is supplied. 10.4 The accounts of the Society shall be audited bi-yearly, by an authorized reputable accounting firm. BY-LAW 11 Appointments of Publi- cation Staff 11.1 Constitutional policy and hiring procedure of individual member publi- cations will be the responsibility of the individual publications, subject to ratification by the Board to ensure -democratic process. BY-LAW 12 Hiring of Society Em- ployees 12.1 Regular salaried employees of the Society a) shall be selected by the Board from applications submitted to the Business Manager. b) notice of vacancy of a regular salaried position shall be published in the official autonomous Student § newspaper of Douglas College or a broadsheet at least two weeks prior to consideration of applications by the Board. c) in case of an interim vacancy, the Business Manager may hire an employee to fill the vacancy until such time as the Board selects a regular employee. BY-LAW 13 The Business Manager 13.1 The business manager shall be’ responsible for the financial manage- ment of the Other Publications Society and act in accordance with the terms laid down for her/his office and the by-laws pertaining to her/his duties. BY-LAW 14 Dismissal of Employees 14.1 Any employee of the Society may be dismissed by the Board if just cause 9 is shown. BY-LAW 15 Existing Publications 15.1 Existing Publications: a) must adhere to the principles of the Society. / b) must have their constitutions ratified by the Board and reviewed every two years. c) must present a budget to the Board once per semester (fall - spring) and a yearly budget at the AGM. : BY-LAW 16 Signing Officers of the [> Society 16.1 The signing officers of the Society shall be: f a) the Business Manager, whose signature must appear on_ all cheques. b) the chairperson of the Board. c) one other member of the Board, appointed by the Board. BY-LAW 17 Admission of New Publi- cations 17.1. Membership in the Society shall be open to any publication which comply with the following: a) the publication shall submit to the Board a copy of its constitution, or terms of reference describing its organizational structure and its aims and purposes. b) the publication shall submit a. statement of business affairs as of. the seventh day previous to its application for membership. 17.2. If a publication is accepted for membership in the Society, it shall dissolve its existing financial interests and accept the financial management: of the Society and must adhere to the Society’s constitution. BY-LAW 18 Items Not Covered 18.1 The Board shall have the power to make decisions on all matters not otherwise provided for in these by- laws. 18.2 The Board shall make these decisions contained in By-Law 18.1 using the intent of the constitution as a guideline. STUDENT ELECTIONS This is to officially notify all Douglas College students of the upcoming STUDENT SOCIETY ELECTIONS. The elections are being held for the executive positionsof PRESIDENT, VICE-PRESIDENT, SECRETARY, TREASURER and OM BUDSPERSON. CANDIDATES must be registered students at Douglas College and enrolled in atleast 1 (one) Credit course, and have paid their fees in full. Candidates must be nominated by not less than five (5) members in good standing (registered in at least I (one) Credit course Course at Douglas College.) NOMINATION papers shall contain the name and Student number of the members nominated, along with the office for which the member is nominated. CAMPAIGNING may commence on WEDNESDAY, FEBRUARY 20, 1985 providing that the proper nomination papers have been filed and received in the main business office (room 2780 Royal site) of Douglas College Student Society. Campaigning must cease at MIDNIGHT ON MONDAY, APRIL 1, 1985. VOTING will be held on WEDNESDAY, APRIL 3 and THURSDAY, APRIL 4. POLLING hours will be from 0800 - 2000 WED. and 0800 - 1400 hours THURS. NOMINATIONS close at 12 NOON, WEDNESDAY, MARCH 6, 1985. NOMINATION forms are available at your Student Society office and will also be attached to the Election notices posted on site. Forms must be sent to the Student Society Business Office (room 2780) on the Royal Site. Terms of office commence on SEPTEMBER 1, 1985, or when an existing executive member resigns, and expire on August 31, 1986. Campaign expenses are limited to a maximum of $25.00. Please call 522-6038 for any further information. ALL CANDIDATES MEETINGS: New Westminster Thursday Thurs. March 14/85 - 12 Noon 2nd Level Concourse Maple Ridge Wed. March 20/85 - 2:00 P.M.