INSIDE DOUGLAS COLLEGE / OCTOBER 30, 1990

 

 

POLICY ALERT

e last time a complete copy
of the College Policy Manual
was given wide distribution was
in 1985. Those of you who were
here at that time will remember
that the manual was divided into
three sections.

The front section, which was
actually an employee handbook,
has been removed from the
manual, and is now provided to
all new employees by the Person-
nel Department.

The remaining sections
covered Educational Policy and
Administrative Policy.

Immediately upon the
manual’s release and acceptance
by the College Management Com-
mittee, the College Education
Committee, and the College
Board, a complete review of all
College policy was begun.

There has been excellent
progress to date. Most Educational
Policies have been reviewed, and
have either been accepted as they
stood, or have been revised. Some
new Educational Policies have
been created. The same is true for
Administrative Policies.

All changes to the Policy
Manual since November, 1985,
have been announced — usually
in "Inside Douglas College" (or the
"Mad Hatter" in the past), together
with copies of the new or revised
policies.

At this time, approximately 10
Educational Policies and 10 Ad-
ministrative Policies are under
review.

This past summer, there was a
modification to the College gover-
nance system, which was imple-
mented on September 1st. The
entire policy manual has been
reviewed and updated to reflect
the changes. For example, refer-
ences to "College Education Com-
mittee" have been changed to read
"Educational Council".

You will be pleased to know
that the complete, current policy
manual is now available to you, at
the touch of a button — or at least
the touch of a key! No longer will

you have to hunt for a policy ina
binder or in a file cabinet. All you
have to do is call the manual up
through the College mainframe.
You will be able to read any policy
on the computer terminal, and
print it if you need a hard copy.

If you don’t have a terminal
yourself, you can still access the
Policy Manual through your Cur-
riculum Field Base, or any other
area with a terminal hooked up to
the Data General.

HOW? It’s easy!

1. LOG ON, using your
PASSWORD,
OR if you don’t have a
password, ask those with access
to the Data General for
assistance.
THEN: look at the MAIN
MENU.

2. Press the "X" key for "Additional
Programs". On the screen, you
will see the following MENU:
P... Policies
S,oPss
2... $2020
E:.. Exit
Enter Choice: Press "P" for
Policies, then New Line.

3. You will be given 3 choices: (1)
View Index/ Information
Documents; (2) View Current
Policy Documents; (3) Exit. To:

(i). View Index/Information
Documents:

- Check the "Policy Alert" to see
what policies are currently
under review;

- Refer to the "Policy
Development Model" to review
the rationale and protocols
governing the writing of or
revising of College policy;

- Search the alphabetical or
numerical index for Adminis-
trative or Educational Policy.
This will be helpful if you are
not certain of the name or
number of the policy.

a) TO RETRIEVE any of the
documents in this Menu, simply
use the arrow keys to highlight
the document, and press 1. The
document will appear on your

screen. THEN:
b) TO PRINT the document

document will not print. Then,
press 0 to return to the main
print menu. and select the

1
for "fy ll text"
c) TO EXIT the document, press
F7.
You will be asked if you want to
Save the document. Press N.
(Do not try to SAVE policy in
this program.)
You will be asked if you want to
Exit WordPerfect. If you want to
look at more documents in this
menu, press N, then the F5 key
and New Line; you can now
select another option from the
menu.
If you do want to Exit
WordPerfect, press Y. This
returns you to the previous
menu. Press E for Exit & New
Line to return to the previous
menu, then E & New Line again
to exit the "Additional Programs
Menu"; then press the
to reach the MAIN MENU.

(ii). View Current Policy
Documents. Press 2, then New
Line/Enter key in order to:

- Move right into the policy
section itself. All Administrative
Policy begins with the letter "A";
all Educational Policy begins
with the letter "E".

The procedure for printing and
exiting are the same as above.
(iii). Exit - use as described above.

The manual is kept up to date
automatically, as changes are ap-
proved by the College Board.

Remember, if you need assis-
tance in accessing the Policy

Manual, anyone familiar with the

Data General can help. Specific

questions regarding the manual

itself should be addressed to

Barbara Bessey at local 5381. @

 

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