INSIDE DOUGLAS COLLEGE / DECEMBER 19, 1989

 

 

 

POLICY REVISIONS

 

To: All College Personnel
From: Barbara Bessey

As a result of the ongoing review of all Administra-
tive Policy, changes are now occurring to some of our
existing policies. In this edition, you will find four up-
dated policy statements. In each case, the changes have
been in the Procedures /Rules Statement, as opposed to
the Policy Statement itself. Thus, the College Manage-
ment Committee has approved the revisions, and the
College Board has been informed. The changes have
been underlined, for easy identification. The policy
revisions are to:

A04.04.02 Fund Raising

A04.04.03 Foundation

A10.01.03 Student /User Conduct in Public Areas
of the College

A17.01.03 Academic Performance

In addition, two policies have completed the review
process, and have been validated as they stand by the
College Management Committee. They therefore
remain unchanged in the Policy Manual. These
policies, and their original approval dates, are:
A17.01.02 Student Conduct and Student/Employee

Relationships (September 22, 1988)
A17.01.03 Curriculum Approval Variance June 18,
1987)

Hard copies of the Policy Manual are located in the
offices of the Deans, Directors and Chairs, as well as at
my desk.

Please watch future editions of “Inside Douglas Col-
lege” for news of further revisions.

A system will be in place shortly enabling any mem-
ber of the College community to access the Policy
Manual through our computer terminals. An an-
nouncement will be made in this regard as soon as pos-
sible.

A04.04.02 FUND RAISING
Effective Date: October 31, 1989
(Revision)

POLICY STATEMENT: Individuals representing
Douglas College are responsible to the College, and
act under College authority, when engaged in fund
raising activities.

PROCEDURES/RULES STATEMENT:

1. External Activities - Fund raising activities that use
the College’s name and are carried out by
constituencies of Douglas College, personnel
employed by Douglas College, or students enrolled
in Douglas College, shall be authorized by the
appropriate Dean, after consultation with the
Community Resource Development Officer. This

 

 

regulation does not apply to groups having separate
legal status, even though they may be associated
with Douglas College.

2. Internal Activities - Fund raising activities require
the prior — of the appropriate Director or
Chair, and the Director of Facilities Services.

3. Where activities require the use of a provincial
lottery license number in the name of the College,
the following conditions shall apply:

a) All license applications must be processed through,
and issued in the name of the Douglas College
Foundation.

b) Financial accounting of the activities shall be under
the authority of the College Bursar.

c) Thirty percent of the net proceeds of such activities
shall. be assigned as undesignated funds to the
Douglas College Endowment Fund. Exemption to
this regulation is provided for activities pre-dating
College Board approval of the policy.

 

 

 

A04.04.03 FOUNDATION
Effective Date: October 31, 1989
(Revision)

POLICY STATEMENT: The Douglas College
Foundation shall be the fund raising agent of
Douglas College. The Foundation is responsible for
approving, coordinating, and acknowledging all
solicitations made on behalf of Douglas College for
private support.

PROCEDURES /RULES STATEMENT:

1. Grant applications from College departments will be
reviewed by the Foundation Directors in the Fall and
Spring of each year.

2. Guidelines for submitting funding requests will be
developed by the Foundation and publicized to the
Coliege community.

3. The Foundation will be responsible for
acknowledging all donations from the private sector
made to Douglas College.

4. The Foundation will encourage cooperative
relationships in support of fund raising efforts by
groups associated with the College.

5. The Foundation has the responsibility of soliciting,
receiving and recording gifts made to Douglas
College from business and industry, foundations,
and other private sectors.

6. Bequests and gifts of property are also handled by
the Foundation.

7. The Foundation Board of Directors manages the
assets of the Foundation, makes short and long-term
investments, and allocates funds to the College as
they become available.

8. The Foundation office maintains records of giving,
files reports and submits legal documents to auditors.

 

 

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