March 1, 1985 PAGE 9

 

OT.

1. The name of the society is The
Other Publications Society. (herein-
after referred to as the society)

2. The purposes of the society are
educational and artistic, to wit:

a) the publication of newspapers,
magazines, papers, books and doc-
uments for educational and artistic
purposes, including but not limited
to, the newspager The Other Press.

b) the promotion of journalism and
academic excellence; except that
the society shail not have the power
to grant or confer a diploma or
degree or course credits of literacy,
technica! or scientific standing, and
this provision shall be unalterable.

c) the awarding of prizes, scholar-
ships, bursaries or other suitable

~ recognition of contribution made
both by members and non-members
to the purposes set out in 2b.

3. All member publications must be
democratically run, and this shall be
unalterable.

BY-LAW 1 The Other Press News-
paper

1. The Other Publications Society
guarantees to publish the newspaper
The Other Press at least 12 issues a
semester at an average of at least 12
pages per week in the spring and fall
semesters.

BY-LAW 2 Amendments to the Other
Publications Society Constitution

1. The by-laws and constitution may
be amended only by a special resolu-
tion of a general meeting of the
society requiring a majority vote of 75
per cent ; quorum shall be 20 per cent
of the registered membership, or 20
members of the society, whichever is
‘the greatest number.

2. Amendments may be initiated by:
‘a) the board of directors.

b) 20 percent of the membership of

of the society, by presenting a.

petition containing the proposed
amendment to the board of direct-
ors. Upon receipt of the petition the
board of directors must call a
general meeting of the society
within two (2) weeks.

3. Any amendments to the constitu-

tion shall be published in The Other

Press or a broadsheet two (2) weeks

pee the meeting it will be consider-
at.

BY-LAW 3 Membership of Individuals

1. Membership of the society shall be
open to any studént of Douglas
College except the students who hold
office on the Douglas College Student
Council, or any other student govern-
ment body, and may be obtained free
of charge by registering as a member
of the society in its business office
during regular office hours, or during
the spring and fall registration.

2. Membership in the society must be
renewed every semester and _ shall
cease if not so renewed. A member
shall cease to be in good standing
when they cease to be a student at
Douglas College or join a student
government body and this shall be
automatic.

3. The board of directors shali ensure
that a broadsheet be published in
time for fall registration advertising
eligibility for membership, require-
ments for membership renewal, and
election to board; the board shall also
ensure that the broadsheet be display-
ed prominently on all Douglas College
campuses.

4. The board of directors may extend
honorary membership to former mem-
bers who they deem to be in good
standing, and may revoke such mem-
bership by a majority vote for reasons
they deem valid. This decision may
not be appealed. Honorary members
shall hold one vote at general meet-
ings and be eligible to be chairperson
on the board of directors.

BY-LAW 4 Rights and Duties of
Members

1. Members of the society shall have
one vote at general meetings and
shall have specified rights as provided
in the by-laws below. Voting by proxy
will not be allowed.

BY-LAW 5 General Meetings

1. Quorum for general meetings shall
be 20 percent of the registered
membership, or 20 members of the
society, whichever number is greater.

2. a) a general meeting shall be
called by the board of directors in
September of each year by publishing
notice two (2) weeks in advance in the
above mentioned broadsheet at fall
registration.

b) a special general meeting may
be called at any time by 20 per cent of
the membership of the society pre-
senting a petition to the board of
directors. Upon receipt of the petition,
the board of directors must call a
general meeting of the society within
two (2) weeks. Notice of a general
meeting shall be published two (2)
weeks in advance in The Other Press
or-in the above mentioned broad-
sheet.

BY-LAW 6 Board of Directors, its
Powers and Duties

1. The Other Publications Society
shall be governed by a. board of
directors, known as The Other Publi-
cations Society Board of Directors, -
hereinafter called the board, which
shall consist of two-members of The
Other Press; two members at large
elected pursuant to by-law 6; one
member from each of the other
publications in the society; and one
member from the honorary member-
ship to be elected by the board to act
as chairperson of the board. The
business manager of the society will
be a non-voting member of the board
and shall be responsible for keeping
the minutes of the meetings.

2. The board shall be the only

recognized medium of communication

in administrative matters between the

society, its member publications and:
a) the authorities of Douglas Col-
lege

b) the Douglas College Student

Society

c) the public
and shall administer the society, and
have powers to secure revenue for its
publications and to borrow funds for
its publications as it sees fit except
the issue of debentures shall be
sanctioned by a special resolution of
the society.

3. The board shall:

a) guarantee the freedom of the
student press as outlined by the
charter and code of ethics of
Canadian University Press.

b) have the power to suspend any
editor of any of its member publi-
cations except where other by-laws
apply.

c) act as a board of appeal on all
staff appointments and dismissals.

d) appoint all managerial staff other
than in the editorial department of
all the society’s publications.

e) receive all applications for all
full-time salaried employees of The
Other Publications Society.

f) define the terms of reference for
all full-time salaried employees of
The Other Publications Society.

g) insure that where the operations
are carried out in premises put at
disposal of the society by a third
party, all damages whether wilful
or accidental, shall be repaired
immediately.

h) in the case that the chairperson
cannot fill his/her term for the full
year he/she shall appoint a member
of the board to insure that the
advertising for the board of direct-
ors positions be carried out as
stated above, and that she/he chair
the September general meeting at.
which time the new board is
elected.

4. Any decision of the board of
directors of the society may be
overruled by a general meeting of the
society.

5. Any policy or operative decision by
a general meeting is binding upon the
board of directors.

6. The board shall meet at the
beginning and end of both the fall and
spring semesters.

BY-LAW 7 Elections and Appoint-
ments of the Board

1. Candidates for office on the board
must be members of the society.
Elective candidates must not hold any
position on the Douglas College Stu-
dent Council, or any other student
government body.

Constitution

2. Candidates’ nominations from the
membership at large must be signed
by not less that ten (10) registered
members of the society.

3. Elected members of the board
shall hold office for one (1) year
starting on the third Monday in
September.

4. By-elections shall be given notice
in The Other Press newspaper at least
two (2) weeks prior to the by-election
date, along with the posting of at least
five (5) election notices in conspicuous
places on each of the campuses.

5. Upon the death, resignation or
impeachment of an elected board
member the chairperson of the board
shall cause a by-election to be called
at which time a candidate shall be
elected to assume the vacant office for
the remainder of the unexpired term,
such by-election to be governed by
the by-laws governing elections.

6. In the event of the death,
resignation or impeachment of a
sufficient number of board members
to prevent a quorum of the board, the
remaining members shall elect an
interim chairperson who shall cause
the necessary by-election to be held
and who shall be a signing officer
ty a regular chairperson is appoint-

7.. Nominations shall be open from
the date at which the election is
announced until twenty-four (24)
hours before the commencement of
the ballotting.

8. Ballotting shall take place on each
campus. Ballot boxes shall remain
open for at least six hours on each of
two (2) consecutive days.

9. Eligible voters shall include all
members of the society signed up to
the day preceding the day on which
the election is announced.

BY-LAW 8

1. An elected member of the board
may be impeached by a _ special
resolution at a special or annual
general meeting of the event of such a
special resolution being carried by a
majority of two-thirds, the member of
the board shall be deemed to have
tendered his resignation effective as
of the date of the meeting.

BY-LAW 9 Meeting of the Board

1. Meetings of the board shall be of
two (2) kinds:

a) regular meetings of the board
b) special meetings of the board

2. Special meetings of the board may
be called at any time by the chair-

_ person of the board, or by three (3)

board members.

3. Regular board meetings shall be
scheduled at the regular board meet-
ing immediately preceding.