Mad Hatter Page 4

 

 

Relocating Procedures

Procedure for Relocating Offices, Furniture, and Staff Within the College Facility: Lity:

PREAMBLE:

Physical Plant has recently completed an inventory of all furniture and equipment in
classrooms, faculty offices, and meeting rooms. Specialized (designated) teaching
spaces and administrative office areas will be inventoried within the next week or
two. This process has allowed us to produce a 'master' list of spaces together with
the contents, occupants, services, potential usage, etcetera, of each space.

PROCEDURE:

In order to keep our ‘inventory’ current, we ask that the following procedure to be
followed should a request be forthcoming to relocate people or furniture, to add new
faculty and furniture, or to vacate an office due to termination of staff/faculty.

1. Request for relocation of people and/or furniture will be in writing; as will in-
formation giving additional staff or deletion of staff/faculty.

2. Director of the division/department is to be aware of (and authorize) the move.
Director is also responsible for notifying Physical Plant of impending new faculty/
staff and/or of departing faculty/staff. (The appropriate Dean should be copied
with this information).

3. Request is then to be forwarded to the Director of Physical Plant and Site Services.
It will be reviewed and either approved or not approved, based on space available,
services provided/needed within the space, cost of implications caused by the move
(phones, keys, utilities, janitorial, etcetera).

When approved, appropriate action by the Physical Plant Department will be taken to
accomplish the move, ie.

a) switchboard will be notified of change of location/local of person

b) mailroom will be notified

c) telephones will be relocated/reprogrammed as required

d) keys will be dispensed/exchanged as required

e) inventory will be kept current to allow for upgrading of furniture,
as budgets permit.

Co-operation with respect to the above will allow for optimum use of our facility, most
effective use of budgets, and the most expedient service by Physical Plant to meet your
requirements.

Approved by Management Committee September 6/83