INSIDE DOUGLAS COLLEGE / DECEMBER 19, 1989 Accounting Department Update We have finally filled all of our positions, and felt it was time to up- date the rest of the College on who does what in the Accounting Department. KAREN MAYNES, COMPTROLLER - local 5369 Karen is responsible for overall operation of the Accounting Depart- ment. These responsibilities in- clude College budgeting, financial statement preparation, government reporting. ANNE MCLEAN, ASSISTANT COMPTROLLER - local 5368 Anne is responsible for the su- pervision of the personnel in the Accounting department. She also is involved in budgeting, financial statement preparation, government reporting and the Douglas College Foundation. Anne is on maternity leave until January 1990. MARK HUGHES, ACTING ASSISTANT COMPTROLLER - local 5368 Mark is filling Anne McLean’s position while Anne is on mater- nity leave. SHARON CONBOY, SPECIAL PROJECTS CLERK/PAYROLL ~ local 5375 Sharon splits her day, working half time on special projects and payroll. She will be doing payroll for regular faculty and College ad- ministrators. Special projects are projects which the College enters into which are generally outside of the basic curriculum of the College. ROY DAYKIN, DOUGLAS COLLEGE FOUNDATION/ ENROLMENT CLERK ~ local 5371 In this new position Roy will be assuming the responsibility for the accounting for the Douglas Col- lege Foundation. This will include scholarships and bursaries. He will also be involved in the preparation and maintenance of enrolment Statistics for the Ministry. Roy will also be the liaison person with C.EBLC. DIANE TOMPSON, ACCOUNTS PAYABLE - local 5372 Diane will be responsible for the payment of supplier invoices once they have been approved. MAUREEN MCCLEOD, ACCOUNTS PAYABLE / RECEPTIONIST - local 5370 Maureen will be splitting her time helping Diane and as our receptionist. She will be respon- sible for expense reports, honorariums, and contracts to pur- chase services. Maureen is new to the College. ANNE FENTON, ACCOUNTS RECEIVABLE CLERK - local 5374 Ann is responsible for keeping track of who owes the College money. Invoicing for the College is a primary part of her job. KAREN SMITH, CANDACE PHILLIPS, CASHIERS ~ local 5346 Based in the Registrar’s office, the cashiers are responsible for the receiving of all cash coming into the College. They also help with refunds and income tax receipts and emergency loans for students. Please ensure that all amounts to be deposited have the correct cost centre coding. Deposits will not be accepted unless they are coded. VYE FLINDALL, COLLECTION CLERK - local 5347 Vye is responsible for collecting monies that are due to the College. She is based in the Registrar’s of- fice. Vye works three days a week. BETTY CLARKE, PAYROLL - local 5377 Betty prepares the payroll for College staff, C.P.& S. and Music Conservatory Instructors. SANDRA HARTNEY, PAYROLL ~ local 5376 Sandra prepares the payroll for contract faculty, hourly staff (auxiliaries) and student assistants. Roy Daykin will be helping with payroll until Sandra becomes accus- tomed to her new job. VALERIE LYNCH, ~— CLERK - local Valerie is primarily responsible for general ledger maintenance and the reconciliation of bank accounts. Valerie works three days a week. BARBARA BEDINGFIELD, > lel CLERK - local Barbara is responsible for Data | Entry and the monthly distribution of financial reports. If you require transfers between accounts, or print-outs from the computer on cost centres or wish to open a new cost centre, contact Barbara.